DescriptionA student permanent record is the minimum personal information necessary to a school in the education of the student which may include the student’s name, birth date, address, grades and grade level, parents’ names and addresses, and attendance records. A school is required to maintain student permanent records for no less than 60 years after the student has graduated, transferred, or permanently withdrawn from the school.
A student temporary record is all information contained in a school student record that is not contained in the student permanent record. A school student record is any writing or other recorded information concerning a student and by which a student may be individually identified, maintained by a school or at its discretion or by an employee of a school, regardless of how or where the information is stored. This information must be maintained by a school for no less than 5 years after the student has graduated, transferred, or permanently withdrawn from the school.
ApplicabilityThis law applies to any public preschool, day care center, kindergarten, nursery, elementary or secondary educational institution, vocational school, special educational facility or any other elementary or secondary educational agency or institution and any person, agency or institution which maintains school student records from more than one school, but does not include private or non-public schools.