The Marketplace is a solution for managing all of our organizations’ eProcurement in a single Marketplace. This solution has all of your favorite suppliers available in an easy-to-use marketplace.

In keeping with our commitment to reducing costs and improving efficiency, organizations like LTC Purchasing Program have found that implementing an eProcurement solution makes purchasing and payment processes more efficient, provides better visibility and accountability, and enables a higher level of compliance with policies and regulations.

You can shop the familiar and new, vetted suppliers you have used. The Marketplace also allows users who usually order items through a manual process (such as forms, emails, etc.) to create carts in the same Marketplace and send those carts to you “electronically.” This will help to reduce errors and limit manual processes.

Members can access the Marketplace via SSO.

Training documentation and tutorial videos will be available on the Marketplace.

• To streamline your online purchases through the Marketplace, we have crated a simply approval process.  Complete this form to help use set up the correct approval steps for your school or districts order. Once completed, email this form to procure@ltcillinois.org, and we will create your school’s personalized approval system.

Invoices can be viewed in the Marketplace. If needed, you can print a PDF copy. Invoices not sent to the Marketplace will be sent using their current method.

Initially, we will have the familiar suppliers you have purchased from. We will continue to review and assess suppliers to be added to the Marketplace.

Suppliers are added to the Marketplace on an ongoing basis. If you don’t see a supplier you want to order from, you can request one by clicking on Support (upper right corner). Fill out the Support form and select Request to add a Supplier to the Marketplace. You can process and order once the supplier is available in the Marketplace.

Yes, you can purchase from multiple vendors in one requisition.

No, you can only use one form of payment on a single requisition. If you would like to use multiple forms of payment, you will need to create multiple requisitions.

A punchout supplier is a vendor that integrates their online catalog with your organization’s Marketplace through a process called “punchout.” this integration allows you to seamlessly browse and select items from the supplier’s catalog directly within the LTC Purchasing Program platform.

No, once you submit your cart from the punchout site into the Marketplace, edits to the quantity or other details cannot be made within the Marketplace itself.

Both RFIs and RFQs are used in purchasing, but they serve different purposes:

1. Request for Information (RFI): This is used when you need more information before proceeding with a purchase. The information could concern a specific vendor, a contract term, or the product itself.
   Request for Quote (RFQ): Used when you know exactly what you want to buy and need pricing information. This includes details like specifications, quantity, and desired delivery dates.

If you are unfamiliar with a vendor’s policies or procedures, have questions about specific product features or capabilities, need clarification on contract terms, or are exploring different options before submitting an RFQ.

You have already identified the specific product or service you need, have clear specifications, quantity, and delivery date, are ready to compare prices from different vendors, or want to move forward with a purchase.

Both orders and requisitions are part of the purchasing process, but they serve distinct roles:

• Requisition: An internal document requesting the procurement of goods or services. It is an initial step in informing the supplier of the need, shipping address, billing address, and payment method.
• Order: A formal authorization issued to a supplier to fulfill an approved requisition.

The requisition comes first. It indicates the need for the suppliers. Once the requisition is approved, a purchase order is issued, which is formal permission to purchase from the chosen supplier.