Illinois School Student Records Act

A student permanent record is the minimum personal information necessary to a school in the education of the student, which may include: the student’s name, birth date, address, grades and grade level, parents’ names and addresses, attendance records, and such other entries as the State Board may require or authorize. A school is required to maintain student permanent records for no less than 60 years after the student has graduated, transferred, or permanently withdrawn from the school.

A student temporary record is all information contained in a school student record that is not required to be contained in the student permanent record. This information must be maintained by a school for no less than 5 years after the student has graduated, transferred, or permanently withdrawn from the school.

A school student record is any writing or other recorded information concerning a student and by which a student may be individually identified, maintained by a school or at its direction or by an employee of a school, regardless of how or where the information is stored.